How to Manage Teams & Users in devActivity

devActivity.com's 'Teams / Users' section provides a robust interface for administrators and organization owners to efficiently manage their development workforce. This guide will walk you through the essential steps to organize teams, manage contributors, assign roles, and control access within your devActivity account.

Steps to Manage Teams and Users

1. Navigate to Settings > Teams / Users

   Access this section from the top-level 'Settings' menu. This is your central dashboard for all user and team management tasks.

2. View Contributors and Monitor Limits

   On the right side of the page, you'll see a table listing 'All Org Contributors', detailing their name, last activity, last login, and assigned teams. A clear indicator, such as 'Contributors: 7 of 10', shows your current active users against your organization's allowed limit. Use the 'Users quick filter' to easily find specific contributors.

3. Create New Teams

   In the left panel, click the 'Create team +' button to establish new organizational units. You can then add members to these teams as needed.

4. Manage Existing Teams

   To edit members or settings for an existing team (e.g., 'Demo team 2'), click the pencil icon next to its name in the left panel. You can also use the 'Teams quick filter' to quickly locate specific teams.

5. Assign Roles & Manage Contributor Access

   For each contributor listed in the main table, locate the 'ACTIONS' column. Click the pencil icon to edit their details, including assigning specific roles like 'Admin' or 'Manager' to grant different levels of permissions. The adjacent toggle switch allows you to enable or disable their account access to devActivity.com.

6. Invite External Managers for Reporting

   Click the 'Invite External Manager' button to generate an invitation for external stakeholders, such as client project managers. This provides them with view-only access to devActivity reports, enabling transparent tracking of development dynamics, metrics, and performance without granting full internal access.

7. Sync with GitHub

   To ensure your contributor list is always up-to-date with your integrated GitHub account, click the 'Sync with GitHub' button. This will refresh the list, reflecting any changes in your developer population.

By following these steps, you can effectively manage your devActivity.com users and teams, ensuring proper access, roles, and transparent reporting for all stakeholders.